Guests and Visitors

If you are planning on inviting anyone to the ALS, PLEASE COPY Deborah Smith when sending out the initial invitation.

If the ALS is to reimburse any Invited Guest or Visiting Scholar for Travel Expenses or honorariums the following information should be sent to Howard Padmore for approval with a COPY to Deborah Smith. Once approval is granted, Deborah Smith will forward to the ALS User Services Office to generate an invitation letter and arrange for reimbursement of expenses.

Travel Reimbursement

1. HOST's name
2. Name, address, phone, fax, and email of Guest(s)/Visitor(s)
3. Dates of Arrival & Departure
4. Project ID number
5. Purpose of visit to LBNL
6. Specify Costs to be Reimbursed (Per Diem, Housing Accommodations, Car Rental, Ground Transportation, Airfare**) and Total Coverage amount.
7. Citizenship and type of passport (if applicable)

Honorarium/Stipend

1. HOST's name
2. Name, address, phone, fax, and email of Guest(s)/Visitor(s)
3. Dates of Arrival & Departure
4. Project ID number
5. Purpose of visit to LBNL
6. Social Security number*** (honorarium only)
7. Honorarium amount - please specify the total net* amount you want them to receive.

*Foreign Guests will be taxed 33% from honorarium.

**Reimbursement for foreign guest airfare requires:

• 30 days advance notice for DOE approval
• Guest must fly Coach class on U.S. Carriers
• Guest's Position Title/Field of Expertise
• Explain how person's visit will benefit DOE
• Birth Date and Birthplace
• Citizenship Status
• Social Security number*** (honorarium only)
• Provide details concerning the subject matter to be discussed, including papers, lectures, etc.

***If guest does not have SSI #, then they must complete a form W-7. If they are giving a talk they must send an abstract of the talk along with the W-7 form.